Before collecting money for custom club cycling kit, agree the garment list, confirm each rider's sizes and ask how a later small reorder would work. Give the supplier your required delivery date and destination. Get the order terms in writing before promising them to members.
A club can like its first kit and still struggle to order more. In a Reddit discussion about club kit suppliers, one commenter described kit they still wore, but a club that could no longer meet the reorder minimum. That member's experience raises a useful question for the first order: what will the next new rider be able to buy?
Check the first order and the next small reorder
Ask for minimum quantities and ordering conditions for each garment, on both the first order and a later top-up. Confirm whether different cuts, designs or products count together. A club with 20 riders may need 20 jerseys and only four jackets; the jacket order needs its own answer.
In the same Reddit discussion, another member said their club was unlikely to order enough women's rain jackets to meet the minimum. Ask about the less popular items before announcing a full range to members.
Put a specific scenario to the supplier: “If a new member wants one jersey after this order, what options would we have?” Confirm the price, timing and what happens if the original garment or material is unavailable. Keep the approved artwork and product references for the next organizer.
DEER's MOQ and lead-time guide is a starting point. Your written quote needs to confirm the terms for the selected products, including any later reorder. Compare those terms with the cost of keeping spare kit before buying speculative sizes.
Choose the garments and define the design work
Choose the core range around the rides it must cover, then price optional garments separately. Use the jersey selection guide and bib-short guide to settle product questions before reviewing artwork.
Explain your starting point: finished artwork or an idea you want to develop for your DEER kit.
Agree the design deliverables, revision scope and file-use rights. Give one person responsibility for collecting feedback. Keep a recognizable club mark or color area that can survive a sponsor change, and review placement on every selected garment pattern.
The designs in the Deer Graphic Collection can serve as references. If you want your own club logo, artwork or a different design, describe it in Tell us about your project on the inquiry page. Use the selected garment's template for placement. Final approval should identify an artwork file version and garment reference.
Confirm each rider's size for each garment
Confirm the exact product, cut and size each rider needs. Check jerseys and bib shorts separately. A size label from another brand is only a starting point for checking the selected product's size chart.
Ask which charts and samples are available before scheduling a fitting. Confirm sample costs, any loan period and return arrangements. Use DEER's fit and sample guide to prepare those questions.
For a group order, an optional club size list can help you check who has confirmed their fit. Keep it for your own coordination. On the DEER product page, enter a quantity for each combination of design/color, sleeve length and size. Those selections carry into the inquiry automatically.
If the product page does not offer the women’s or men’s cut your riders need, describe that requirement in Tell us about your project. Ask DEER to confirm the available options before approving the order.
| Record for each rider | What the organizer needs to know |
|---|---|
| Rider name or internal reference | Whose selection still needs approval |
| Product and pattern/cut | The selected garment and any cut requirements still to confirm |
| Design/color and sleeve length | The selected options for that product |
| Selected size | A separate choice for each product |
| Quantity | Pieces of that exact product and option combination |
| Basis for the choice | Product size chart, actual sample or unresolved question |
| Fit notes and approval | Layering needs and the rider's final confirmation |
Where the selected sample is available, try it in riding posture with the intended layers. Check torso length and reach, then pocket access with normal contents. Assess bib-short pad position and straps separately. The women's kit fit checks cover further questions for riders using those patterns.
Keep unresolved sizes out of the approved allocation. Tell late riders whether they can join the open order or need to use the confirmed reorder route.
Assign payment, approval and delivery responsibilities
Name the people who approve artwork, confirm rider selections, pay the supplier and receive the shipment. Ask who handles missing or incorrect items. Record these responsibilities before opening the club order.
Some commenters in the club-kit discussion described members ordering individually and receiving direct shipments. Those were their suppliers' arrangements. For a DEER project, confirm which ordering, payment and delivery options are available before offering them to members.
If the club will receive one shipment, assign distribution as well as payment collection. Compare quotes on the same basis: garments, design work, samples, packing and delivery to the agreed destination. Check whether taxes or duties remain outside the price.
Work backwards from the required delivery date
Give the supplier the date riders need the kit in hand and the destination. Ask for a schedule covering artwork, samples, rider decisions, final approval, production and transport. Allow time to receive, check and distribute the shipment before the ride.
Confirm what starts production. Outstanding size choices, artwork approval or a payment condition can hold up the order. Set the club's internal deadline early enough to resolve those questions before the supplier's cutoff.
Keep the approved artwork, garment specifications and size quantities with the delivery plan. A general lead-time estimate does not confirm arrival for your event. If the schedule becomes tight, ask whether a smaller range or a later date would make it workable; confirm any rush option in writing.
Choose your kit on DEER and send your inquiry
Build your selection on the product page, then review it on the inquiry page:
- Choose your options. On the Deer Graphic Collection product page, select the design/color, sleeve length and size, then enter the quantity for that combination.
- Add each combination to your quote. Select Add to quote. Repeat for the other combinations your club needs, then check the items and total quantity under Your quote items.
- Continue to the inquiry. Select Continue to inquiry. Your selected product, options and quantities appear automatically on the inquiry page. Review them there; use Edit product options if anything needs changing.
- Add your email and project details. Enter your email address and use Tell us about your project for any artwork, fit, sample or delivery questions. Select Send my request. DEER follows up by email to clarify the details and prepare a written quote.
For design files, open Add order details and paste a viewable link into Artwork or project brief link. You can also reply to DEER’s follow-up email with attachments.
Your saved selections form the product part of the inquiry, so you do not need to retype them in a separate brief. If you are still choosing garments or sizes, you can ask DEER for help with your club kit before completing the selection. Sending an inquiry does not place an order.